Old Union Event Hosting & Scheduling Policy

Policies and Procedures for Individual Students and Student Groups

General Information

All space is reserved on a first come, first served basis. All requests must be submitted using this reservation form. Please allow three business days to process your request. The Student Affairs Meeting Services office (Suite 1) is located on the 2nd Floor in Tresidder Union.

Recruiters must be registered with the Career Development Center at Stanford.

Volunteer Student Organizations (VSO) must be registered with Student Activities and Leadership. Recognized VSO groups fall into the following categories:

voluntary student organizations.
fraternities and sororities.
residential house governments.

The purpose of the event must be directly related to the activities of the VSO.

Scheduling

One-time Reservations

One-time events may be scheduled up to one academic year in advance.

Cancellation Policy

You must cancel your reservation 30 days or more before your event date for a full refund.

University Policy for Alcohol Use

If alcohol will be served at the event, we ask you to plan your event in accordance with Stanford's guidelines for alcohol use:

Please see full alcohol policy for additional details.